Free download
The free Excel CMMS template for small maintenance teams.
Work-order log, PM schedule, asset register, and a spare-parts tracker — in one structured workbook. If you run maintenance from memory and paper today, this is the first step.
- Ready to use in five minutes
- No macros course required
- Yours to keep — no trial clock
Get the workbook
Enter your email and the download starts immediately.
What’s inside the Excel CMMS
Work order log
Number, date, asset, priority, assignee, status, and completion notes — the paper ticket, structured.
PM schedule
Frequencies and next-due dates per asset, with overdue highlighting so nothing quietly slips.
Parts & asset registers
On-hand counts with reorder-point flags, plus a simple equipment list to hang the history on.
Want the full walkthrough? Read how to run a CMMS in Excel on the blog.
When the spreadsheet gets crowded
Same system. Whole team. Zero cell formulas.
MaintainFlow is the web version of this workbook — automatic PM generation, technicians on phones, and reliability KPIs that calculate themselves. Try it free for 30 days; keep the spreadsheet either way.
See the web CMMSExcel CMMS template FAQ
- Is the Excel CMMS template really free?
- Yes — enter your email and the workbook downloads immediately. No credit card, no trial clock, no strings.
- What do I need to run it?
- Microsoft Excel on Windows or Mac (recent versions). The workbook uses light macros for convenience buttons; you can also use it macro-free.
- When do teams outgrow an Excel CMMS?
- Usually when more than one person needs to update it at once, when technicians need it on their phones, or when you want automatic PM generation and real reliability KPIs. That’s the point of the 30-day MaintainFlow trial — same concepts, shared by the whole team.
- Can I import my spreadsheet data into MaintainFlow later?
- Yes — our guided setup brings your assets, PMs, and parts across so you don’t start over. Ask us via the contact page when you’re ready.